How to save paper when printing from Word

<!– /* Font Definitions */ @font-face {font-family:”Cambria Math”; panose-1:2 4 5 3 5 4 6 3 2 4; mso-font-charset:1; mso-generic-font-family:roman; mso-font-format:other; mso-font-pitch:variable; mso-font-signature:0 0 0 0 0 0;} @font-face {font-family:Calibri; panose-1:2 15 5 2 2 2 4 3 2 4; mso-font-charset:0; mso-generic-font-family:swiss; mso-font-pitch:variable; mso-font-signature:-1610611985 1073750139 0 0 159 0;} /* Style Definitions */ p.MsoNormal, li.MsoNormal, div.MsoNormal {mso-style-unhide:no; mso-style-qformat:yes; mso-style-parent:”"; margin:0in; margin-bottom:.0001pt; mso-pagination:widow-orphan; font-size:12.0pt; font-family:”Times New Roman”,”serif”; mso-fareast-font-family:Calibri; mso-fareast-theme-font:minor-latin;} .MsoChpDefault {mso-style-type:export-only; mso-default-props:yes; font-size:10.0pt; mso-ansi-font-size:10.0pt; mso-bidi-font-size:10.0pt;} @page Section1 {size:8.5in 11.0in; margin:1.0in 1.0in 1.0in 1.0in; mso-header-margin:.5in; mso-footer-margin:.5in; mso-paper-source:0;} div.Section1 {page:Section1;} /* List Definitions */ @list l0 {mso-list-id:1749692294; mso-list-template-ids:-353631926;} ol {margin-bottom:0in;} ul {margin-bottom:0in;} –>

/* Style Definitions */
table.MsoNormalTable
{mso-style-name:”Table Normal”;
mso-tstyle-rowband-size:0;
mso-tstyle-colband-size:0;
mso-style-noshow:yes;
mso-style-priority:99;
mso-style-qformat:yes;
mso-style-parent:”";
mso-padding-alt:0in 5.4pt 0in 5.4pt;
mso-para-margin:0in;
mso-para-margin-bottom:.0001pt;
mso-pagination:widow-orphan;
font-size:10.0pt;
font-family:”Times New Roman”,”serif”;}

Wasting paper wastes money. There are a number of ways you can squeeze a little more text onto the page to eliminate those “orphan” lines. You could use a slightly smaller font size. Or you could use the margin settings. But the easiest way is to let Word do it for you. Here’s how in Office 2003 or 2007:

1. In Word 2003 (or 2007 with Classic Menu installed), click File | Print Preview. Or in Word 2007, click the Microsoft Office logo button, select Print and then Print Preview.
2. Click the Shrink to Fit or Shrink One Page button.
3. Word will automatically adjust text size and spacing.

If you don’t like the results, press CTRL+Z to undo.

Turn on automatic completion at the command prompt

<!– /* Font Definitions */ @font-face {font-family:”Cambria Math”; panose-1:2 4 5 3 5 4 6 3 2 4; mso-font-charset:1; mso-generic-font-family:roman; mso-font-format:other; mso-font-pitch:variable; mso-font-signature:0 0 0 0 0 0;} @font-face {font-family:Calibri; panose-1:2 15 5 2 2 2 4 3 2 4; mso-font-charset:0; mso-generic-font-family:swiss; mso-font-pitch:variable; mso-font-signature:-1610611985 1073750139 0 0 159 0;} /* Style Definitions */ p.MsoNormal, li.MsoNormal, div.MsoNormal {mso-style-unhide:no; mso-style-qformat:yes; mso-style-parent:”"; margin:0in; margin-bottom:.0001pt; mso-pagination:widow-orphan; font-size:12.0pt; font-family:”Times New Roman”,”serif”; mso-fareast-font-family:Calibri; mso-fareast-theme-font:minor-latin;} .MsoChpDefault {mso-style-type:export-only; mso-default-props:yes; font-size:10.0pt; mso-ansi-font-size:10.0pt; mso-bidi-font-size:10.0pt;} @page Section1 {size:8.5in 11.0in; margin:1.0in 1.0in 1.0in 1.0in; mso-header-margin:.5in; mso-footer-margin:.5in; mso-paper-source:0;} div.Section1 {page:Section1;} –>

/* Style Definitions */
table.MsoNormalTable
{mso-style-name:”Table Normal”;
mso-tstyle-rowband-size:0;
mso-tstyle-colband-size:0;
mso-style-noshow:yes;
mso-style-priority:99;
mso-style-qformat:yes;
mso-style-parent:”";
mso-padding-alt:0in 5.4pt 0in 5.4pt;
mso-para-margin:0in;
mso-para-margin-bottom:.0001pt;
mso-pagination:widow-orphan;
font-size:11.0pt;
font-family:”Calibri”,”sans-serif”;
mso-ascii-font-family:Calibri;
mso-ascii-theme-font:minor-latin;
mso-fareast-font-family:”Times New Roman”;
mso-fareast-theme-font:minor-fareast;
mso-hansi-font-family:Calibri;
mso-hansi-theme-font:minor-latin;
mso-bidi-font-family:”Times New Roman”;
mso-bidi-theme-font:minor-bidi;}

Configure XP to complete file and folder names that you type at the command prompt. To turn it on for all command window sessions for all users and assign the TAB key as the control character:

<!– /* Font Definitions */ @font-face {font-family:”Cambria Math”; panose-1:2 4 5 3 5 4 6 3 2 4; mso-font-charset:1; mso-generic-font-family:roman; mso-font-format:other; mso-font-pitch:variable; mso-font-signature:0 0 0 0 0 0;} @font-face {font-family:Calibri; panose-1:2 15 5 2 2 2 4 3 2 4; mso-font-charset:0; mso-generic-font-family:swiss; mso-font-pitch:variable; mso-font-signature:-1610611985 1073750139 0 0 159 0;} /* Style Definitions */ p.MsoNormal, li.MsoNormal, div.MsoNormal {mso-style-unhide:no; mso-style-qformat:yes; mso-style-parent:”"; margin:0in; margin-bottom:.0001pt; mso-pagination:widow-orphan; font-size:12.0pt; font-family:”Times New Roman”,”serif”; mso-fareast-font-family:Calibri; mso-fareast-theme-font:minor-latin;} .MsoChpDefault {mso-style-type:export-only; mso-default-props:yes; font-size:10.0pt; mso-ansi-font-size:10.0pt; mso-bidi-font-size:10.0pt;} @page Section1 {size:8.5in 11.0in; margin:1.0in 1.0in 1.0in 1.0in; mso-header-margin:.5in; mso-footer-margin:.5in; mso-paper-source:0;} div.Section1 {page:Section1;} /* List Definitions */ @list l0 {mso-list-id:642009209; mso-list-template-ids:461389120;} ol {margin-bottom:0in;} ul {margin-bottom:0in;} –>

/* Style Definitions */
table.MsoNormalTable
{mso-style-name:”Table Normal”;
mso-tstyle-rowband-size:0;
mso-tstyle-colband-size:0;
mso-style-noshow:yes;
mso-style-priority:99;
mso-style-qformat:yes;
mso-style-parent:”";
mso-padding-alt:0in 5.4pt 0in 5.4pt;
mso-para-margin:0in;
mso-para-margin-bottom:.0001pt;
mso-pagination:widow-orphan;
font-size:10.0pt;
font-family:”Times New Roman”,”serif”;}

1. Open the registry editor.
2. Back up the registry key before editing it (if you don’t know how to do this, you probably shouldn’t edit the registry).
3. Navigate to the following key: HKEY_LOCAL_MACHINE \ Software \ Microsoft \ Command Processor
4. Double click the value named CompletionChar
5. In the Value Data field, type in the hexadecimal value for the TAB key, which is 0×9 (you can just type in 9 and XP will convert it to hex). Click OK.
6. Now, in the same registry key, doubleclick the value named PathCompletionChar and enter the same value (0×9 or 9) in the Value Data field. Click OK.
7. Close the registry editor.

Now you can use the TAB key to activate automatic completion of both file and folder names in any command session.

For more information go to :

http://support.microsoft.com/default.aspx?scid=kb;en-us;310530&sd=tech

Wizard Help for Forgotten Passwords

The link that launches this wizard says “Prevent a forgotten password”  It will create a disc that’s specific to your user account. Store the disc in a safe place, since anybody could use it to get into your account.

After you’ve created the disc, the Welcome screen will change ever so slightly. If you type the wrong password (or no password) when trying to log on, the “Did you forget your password?” message now has a link that walks you through using the password reset disc. Note that the disc won’t reveal what the old password was. That could be a security risk if you’ve used the same password elsewhere. Rather, it just lets you define a new password. Remember to create a new password reset disc after making the change!

Eight Tools in Microsoft Word

Shrink document by one page. A document whose last page is mostly blank is a waste of printer paper, especially if you have to make a lot of copies. Your letters and mailings will also look more professional if they fill the pages nicely. If Print Preview reveals a skimpy last page, click the Shrink to Fit (Word 2003) or Shrink One Page button (Word 2007). Word will tweak the fonts in the document to make it a page smaller. Don’t like the results? Just press Ctrl-Z to Undo.

Calculate in tables Select a cell at the bottom of a column and click Formula on the Table Tools Layout ribbon (Word 2007), or select Formula from the Table menu (Word 2003). Word will suggest =SUM(ABOVE), but you can select among over a dozen functions. Besides choosing ABOVE, BELOW, LEFT, or RIGHT to work with all cells in the specified direction, you can reference individual cells and ranges as you do in Excel—for example, =AVERAGE(A1:C3).

Merge to e-mail. Mail-merging to letters and envelopes is too-too 1990s, but you may still need to send a common message to a group of correspondents. That’s no problem, since the familiar mail-merge feature in Word can also send e-mail messages. In Word 2007, complete your letter, click Finish & Merge in the ribbon and choose Send E-mail Messages from the menu. In Word 2003 select “E-mail messages” at the very first step of the Mail Merge wizard. Either way you’ll be prompted for a subject (the same for every message) and for a data field that holds e-mail addresses of the recipients.

Compare two documents.Someone just returned a revised version of a  document file but didn’t mark his revisions.  Have Word find the differences. In Word 2003 open the old document, choose Compare and Merge Documents from the Tools menu, and select the new document. In Word 2007 choose Compare | Compare from the Review ribbon and select both the old and the new document.

Document inspector. Your Word 2007 documents may contain a lot more information than you realize–tracked changes, comments, hidden text, private properties, and more. Distributing a document with this kind of data present can be embarrassing. To make sure you’re not revealing too much in a Word 2007 document, click the Office button at the top left, point to Prepare, and click Inspect Document in the resulting menu. Word 2003 has no precise equivalent, but you can get some benefit using the Security tab of the Options dialog. Check the boxes “Remove personal information from file properties on save” and “Warn before printing, saving, or sending a file that contains tracked changes or comments.”

Built-in translator. The Research panel in both Word 2007 and Word 2003 includes an option to translate the selected text or the entire document between various languages. It’s more useful when you’re trying to puzzle out what a foreign-language document means than when you want to communicate your own thoughts with those who don’t speak English. To see why, translate a few sentences from English to another language and then back to English.

Create fancy equations. Sure, you can write “the electric field equals one over the electrical conductivity times the electric current density,” but is a lot more compact. To insert an equation into Word 2007 choose Equation | Insert New Equation from the Insert ribbon and use the tools on the Equation Design toolbar that appears. In Word 2003, it’s a bit more awkward. Select Insert | Object from the menu, choose Microsoft Equation 3.0, and click OK, then use the Equation toolbar that appears.

Use math autocorrect. (Word 2007 only) All of those fancy math symbols can be available even outside the Equation Design toolbar. Click the Office button at the top left, click the Word Options button, select Proofing, click AutoCorrect Options, and check the box “Use Math AutoCorrect rules outside of math regions.” Now you can type \aleph to insert an aleph (ℵ), \int for an integral sign (∫) or even type \quadratic to insert the entire quadratic equation (x=(-b±√(b^2-4ac))/2a).